During our process of planning, collaboration, and discussion, we have engaged CMC’s senior leadership and numerous public health experts in a rigorous effort to decide the best way forward.
Although the fall semester is fully online, the planning process allowed us the opportunity to develop optimum health and safety guidelines which will still guide our path forward to a possible return in spring 2021. In addition, the need for health and safety protocols remains strong in the fall; although classes will be held online, some faculty may choose to teach in their original classrooms, and certain essential personnel will also be performing their jobs on campus.
The College has established an on-campus medical office specifically to provide and oversee COVID-related testing, case management, and coordination with CMC contact tracers. This “micro clinic” is already in place.
For the health and safety of those remaining on our campus, and in the hope of meeting the standards required to return in the spring, these protocols will remain in place.
Daily Health Screenings
To help determine whether employees pose any health risks, the College has implemented a daily, self-declaration symptom checking process that will include a health screening questionnaire on symptoms associated with COVID-19.
Check-in here for Daily Health Screenings.
The daily health screening policy applies to all employees, vendors, and delivery personnel who are required to be on campus. Any employee who expects a vendor, visitor, or delivery person to perform work on campus must inform them of this process and refer them to the health screening station located at Human Resources. Those who are cleared to enter campus will be provided a clearance sticker for that day; a new sticker will be required every day.
Although we are actively reviewing automated procedures to streamline this process for employees, these check-in procedures are in place until further notice. Any employee who is not feeling well or has a fever of 100.4 or higher should stay home, report to their supervisor, and contact a primary care physician.
The daily health screenings will be held at the Human Resources office, 528 N. Mills. Be sure to wear a mask or other face covering at all times while at the health screening station. If you do not have a mask, one will be provided. The College will stagger arrival times to avoid lines as much as possible.
Time spent participating in the health screening process is considered compensable time and will count as hours worked for non-exempt employees.
Personal Protective Equipment
All employees will be required to bring a clean face covering to cover their nose and mouth whenever they are on campus. Masks will be provided to those who do not bring their own.
For those faculty and staff returning to campus on a regular basis, or intermittently, the College will require job-specific, as well as general health and safety, training. Training will be delivered online, via Zoom, prior to returning to campus. Specific times will be scheduled in alignment with each department’s unique needs.
Topics covered in training will include:
- Infection prevention measures: General description of COVID-19 symptoms, when to seek medical attention, and procedures for preventing its spread at the workplace.
- Health screening and testing: Information about daily health screenings and testing, when to stay home, and medical care and isolation/quarantine guidelines for home use.
- Personal hygiene: Cough and sneeze etiquette, handwashing and health hygiene; providing tissues, no-touch trashcans and hand sanitizers.
- Physical distancing: Avoiding shared workspaces and work items when possible; if sharing is unavoidable, how to clean and disinfect items and spaces before and after use.
- Personal protective equipment: Appropriate PPE, including face coverings, will be provided to and used by employees.
- Location of cleaning supplies: Instruction on how to properly use cleaners and disinfectants, and ordering and locating cleaning supplies across campus.
Testing and Tracing
We have built the capability to implement a testing and tracing program for the entire campus community and are working with medical professionals to finalize the plan.
Cleaning and Facility Enhancements
Measures to promote a healthy working environment will be expanded. Cleaning and disinfection will be conducted even more frequently for all high-touch surfaces, including restrooms, common areas, outdoor seating areas, and computer labs, when the fall semester resumes.
Additional signage has been added to provide visual cues reminding about physical distancing, wearing a mask, health screening protocols, and proper hand hygiene. We are also adding hand-sanitizing or handwashing stations at the entrance to many areas, and clear plexiglass dividers will be installed in common reception areas.
HVAC systems at CMC have been replaced and upgraded over the past several years to optimize functionality, efficiency and monitoring. Measures taken in response to COVID-19 will complement our already excellent maintenance and repairs practices. The standards to which we ascribe are prescribed by the American Society of Heating, Refrigerating and Air-Conditioning Engineers, a professional association broadly recognized as the industry standard-bearer, whose authority and guidelines are referenced by the CDC, WHO and OSHA, among others.
In addition, our filters are MERV 13 equivalent (Minimum Efficiency Reporting Value), which indicates the capture of greater than 90% of particles down to 1 to 3 microns — larger than viruses but smaller than the droplets that typically carry the virus. Although the HVAC systems are in good working order and to the extent possible ventilation has been increased in all buildings, we also are reviewing additional modifications to increase the quantity of outdoor air and ventilation in offices and other spaces.
The College is establishing an on-campus medical office specifically to provide and oversee COVID-related testing, case management and coordination with CMC contact tracers. This “micro clinic” will be in place by the beginning of the fall semester.
A number of new positions will be in place to support the health and well-being of our students, faculty and staff, while optimizing our ability to respond to and manage a breadth of potential health-related scenarios moving forward. These positions include a Registered Nurse to provide leadership for CMC’s health and safety program, including testing, tracing and social distancing, as well as additional staff to support coordination and screening; the Associate Vice President for Strategic Technology to provide leadership for special IT technology initiatives related to COVID-19; and several trained contact tracing personnel.
In addition, CMC and The Claremont Colleges continue longstanding relationships with area medical facilities, including Pomona Valley Hospital Medical Center, San Antonio Regional Hospital, and Montclair Hospital Medical Center.
These are preliminary updates and additional information will be provided as plans are finalized.
“Our plan is comprehensive, creative, flexible, and responsible.”
Vice President of Business and Chief Operating Officer
The College received funds from the federal Coronavirus Aid, Relief, and Economic Security (CARES) Act. Learn more about how those funds were distributed to CMC students.
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