Student and
Family FAQs

Academics

What is the academic calendar for the fall?
Start courses on Aug. 24;
There will be no fall break;
There will be two Saturdays during which teaching will take place: one to replace a lost Tuesday and one to replace a lost Friday of instruction in the amended calendar;
Classes will end on Nov. 24;
The final exam period will take place the week after Thanksgiving (Nov. 30 – Dec. 4).

How will classes be taught in the fall?
The CMC faculty remain absolutely committed to delivering the highest quality education to our students. Courses will be taught virtually in a variety of synchronous and asynchronous ways. Faculty adopted many innovations to improve the learning of our students while in a virtual format. A revised listing of all courses will be released in late July. Faculty can provide more specific information about how their course will be taught, and you should feel free to reach out to them if you have any questions.

Will classes be offered at the same time as they were when students registered in the spring?
Some course times may be shifted; some new time slots will also be offered later in the day. Most time slots will be close to the original ones.

Can students change their course schedule when they find out when and how their courses are going to be delivered?
Yes, subject to course availability. Continuing students will have a period of registration adjustment. This is not a full, fresh registration, where everyone has to start from scratch again. All students will stay enrolled in the courses for which they pre-registered. These courses may now be in a different time slot. A few courses may not exist anymore, and some new courses will have been developed. The registration adjustment period will occur during the first week of August for returning students; first-year students will register during the second week of August, following department and faculty advising sessions.

What will the course schedule look like for students in different time zones?
Most courses will be scheduled in the Pacific time zone. Faculty have been encouraged to consider which components of their courses they will run synchronously (e.g., during assigned class times) and which components they will run asynchronously (e.g., pre-recorded lectures, exercises, videos, readings, quizzes, projects, and the like). Faculty will indicate whether, due to the pedagogical nature of the course, the course is offered fully and exclusively synchronously—i.e., you are not able to utilize asynchronous options such as recorded lectures, to make up synchronous work that is missed. Some faculty are scheduling their courses early or late in order to make them more accessible to students in different time zones; others may add separate sections for such students. Please reach out to faculty if you have questions.

What will the grading policy be for Fall 2020?
The interim grading policies enacted in spring 2020 were for that semester only. The Academic Year 2020-21 grading policy is under review by the faculty. There will be an extension of the deadline to request CR/NC grading to Nov. 12. The AY 20-21 Course Catalog and all related dates will be published in August.

Can students still take classes at the other 5Cs?
Cross-campus registration will continue per usual.

How will Keck Science and lab courses operate?
Lab courses are being redesigned to accommodate online learning. Each faculty member and department assumes responsibility for the conversion of courses to ensure that all learning objectives are being met. Keck Science faculty have worked very hard on developing amazing ways of adapting their teaching to the virtual format. Feel free to reach out to faculty to learn more.

Is CMC committed to a May graduation, regardless of what happens in the fall?
There are no plans to shift the current spring graduation date.

If you take a semester off, what does graduation look like?
Our policy is unchanged. If a student takes a leave of absence for the term, their graduation may be delayed depending on the number of credit hours the student has earned. See the CMC Academic Catalog, Degree Requirements for Commencement or contact the Office of the Registrar for additional details. Students may transfer back up to 2 units of academic credit per CMC’s Transfer Credit and Off-Campus Programs policy.

With the semester ending at Thanksgiving, what is the due date for fall thesis?
The CMC and Keck Science senior thesis due date will be 11/23/2020.

How will course assessments be administered?
Each faculty member will explain how assessments will be administered. As is true when classes are in person, there will be a range of assessment methods used across courses.

Will traveling for thesis research be impacted?
Currently, CMC has placed restriction on travel due to COVID-19. Students should discuss the implications of this with their thesis readers.

Is there support for seniors to access analytic software needed to conduct their senior thesis research?
The College will be able to grant students either three-month or six-month licenses to software. Faculty whose courses require specialized software will be issued license information to share with their students.

For sequential courses, such as physics, if a student were to miss the fall, is there planning to add additional courses in the spring so they can begin that sequential course on the typical schedule but in line with their own trajectory for graduating?
There are currently no anticipated changes to the typical scheduling of science courses or other courses offered in sequence. Please contact Associate Dean Emily Wiley ewiley@cmc.edu or your academic advisor if you have specific questions related to the sequencing of your science courses.

How might faculty structure their online classes in a way that will engage students in the same way as in-person classes?
Faculty have been working all summer to ensure that courses are engaging. They are taking workshops in online course design and have access to one-on-one coaching from experienced online instructors. One innovation that will be used for purely synchronous classes with an in-person component is the creation of “Zoom Rooms,” in which the technology is sufficiently sophisticated that students’ experiences online will more closely mirror the in-person class experience. Many faculty are also changing their pedagogies to include many more small group discussions; invited speakers from academics, policy and industry; research projects; one-on-one meetings; and other innovations.

Will office hours be offered online?
Office hours will be online as arranged by each faculty member.

Will study abroad programs, the Silicon Valley Program and the Washington Program still be options in the spring?
There are no plans to cancel study abroad, the Silicon Valley Program or the Washington Program. These programs will be offered virtually as the rest of the academic program. If you are approved to participate in either program, CMC will contact you regarding any specific information related to your program, including housing and internships.

Will the fall Silicon Valley Program and the Washington Program still follow the regular academic calendar?
Primarily, yes. Fall accepted students have received the modified program calendar.

Will there be changes in Athenaeum programming?
Athenaeum programming in the fall will be virtual with quality speakers and programs.

What will Physical Education classes look like?
CMS PE courses will be taught virtually this fall with synchronous and asynchronous options available to students.

Academic Support Resources

I usually get my books from the CARE Center NextRoom Book Loan Program. Are those books still accessible?
Given that students departed campus in March, many students were not able to donate their books at the end of the term. In addition, the cost of shipping books would make the program difficult to subsidize this fall. When students are back on campus, the CARE Center NextRoom Book Loan Program will be reactivated.

Will Huntley Bookstore be shipping books?
Huntley Bookstore will continue to remain open throughout the fall semester Monday through Friday 9:00 am (10:00 am until August 24) to 5:00 pm. They are providing the ability for online purchases and can ship your order to your home. Shipping is free for orders over $65, and $7.50 for orders under $65. Additionally, Huntley receives the electronic version for most textbooks, which can be rented, often for less than the cost of the hardcopy purchase. Please visit their website for more information.

Will Center for Writing and Public Discourse (CWPD) consulations be available?
Yes, CWPD is connecting with consultants over the summer to schedule for fall. CWPD expects to host online tutoring for all students enrolled in CMC courses.

Will I be able to get a DOS Peer Tutor or work with a Success Consultant this fall?
Success Consultants and DOS Peer Tutors will be available for individual and small-group sessions over Zoom. The Success Consultant program will also be hosting various virtual workshop series, such as Best Life Strategies and Chill, throughout the fall. Once the semester has started, please visit the Academic Success webpage for updated information.

Will the Quantitative Computing Lab (QCL) consultations still be available for students?
Yes, one-on-one mentoring will continue to be offered via Zoom. As a substitute for walk-ins, QCL plans to offer “mentor office hours.” The mentors will be available via Zoom without appointment at given times throughout the day and evening.

Will there be any workshop opportunities at the Quantitative Computing Lab (QCL) as there have been in the past?
Yes, the QCL will continue offering “online-only” workshops. We noticed in the Spring that the number of participants went up for online workshops. We will be offering these workshops in different times throughout the day, e.g., one in the morning and another in the late afternoon for the same workshop. Topics will include Excel, Tableau, R, Python, MATLAB, and LaTeX. QCL may add a couple of new workshops in the fall such as SQL (database) and supercomputing.

Is there funding available to students receiving need-based aid to assist with Wi-Fi or a Data Plan to support online learning?
Students on financial aid will receive a modest standard allowance in their cost of attendance budget to enhance Wi-Fi and or Data Plan coverage. This will increase their eligibility for need based assistance.

Is there funding available to assist with technology purchases such as headphones, web cameras, computers or printers?
CMC is able to offer problem-solving advice and, when necessary, limited financial support to students who are otherwise unable to access the technology needed to be successful in online educational experiences. Please complete the Fall 2020 Technology Assessment Form. A member of the Information Technology Services (ITS) team will be in touch with you to discuss your circumstances.

Will I be able to call an RTA for technology support even when I am living off-campus?
Yes – Via Zoom at https://cmc-its.zoom.us/j/676485053; via phone at 909-607-3054; or via email at student-help@cmc.edu. You can also get assistance by going to www.cmc.edu/help, clicking on the “LOGIN” button, filling out the form, and hitting Submit.

Will support services be available to students in different time zones?
Yes, we want to accommodate a wide range of time zones when designing our support services.

Accessibility Services

Will my accessibility (ADA) accommodations remain the same?
All academic accommodations will stay in place for students with documented disabilities. Should students need new or different accommodations for the virtual learning environment, they should reach out to Accessibilityservices@cmc.edu to request those. Housing accommodations will be put on hold and instituted when the student is approved to return to campus.

Will the Accessibility Services office still offer test proctoring for students with accommodations?
Accessibility Services will not offer any live proctoring but are available for assistance to faculty and students in meeting the accommodation. In the virtual environment, many accommodations can be handled by the faculty member, such as extended time. For students with distraction reduced accommodations, we can provide helpful tips for how to make your space less distracting in order to support your overall academic success.

If I did not have accommodations previously, but need them due to the virtual learning environment, can I request them?
Yes, any student who has an existing or new diagnosed disability with a need for accommodations, can and should request them. Please visit the Accessibility Services website for more information.

Athletics and Recreation

What will happen with CMS Athletics this semester?
Because of the inability to reopen residential life, CMS Athletic competitions for fall sports are canceled. In addition, the NCAA is expected to cancel fall championships and limited the number and type of sports that could possibly occur in other regions of the country.

We continue our commitment to explore meaningful competitive experiences for fall and winter student-athletes in the spring semester and will be working with the SCIAC on possible scheduling options for those programs. Discussions and decisions related to spring sports competition will continue to take place throughout the fall semester. We also will be working closely with the SCIAC and NCAA on permissible activities for all our student-athletes during the fall semester and will update your coaches and you as we have more information.

Will CMS Recreation have programs this semester?
CMS Recreation will have a variety of virtual programming starting later this summer: classes, intramurals, and workshops. Our goal is to continue to support the fitness and wellness needs of our students, faculty, and staff during these challenging times.

Is Roberts Pavilion open?
All Athletic and Recreational facilities—including Roberts Pavilion and Axelrood Pool—will remain closed until further notice.

 

Employment

What will happen to on-campus jobs?
Remote, on-campus employment opportunities are available for all students residing within the United States. This applies to students with work study awards in their financial aid packages.  As is normally the case, students who are unable to work will have the opportunity to convert their work study “self-help assistance amount” to “self-help in the form of a student loan.” Students need to make a request in writing to the Office of Financial Aid in order to initiate this change. Unfortunately, CMC cannot currently employ students outside of the U.S. in a remote role.

For students seeking CMC employment during the academic year, the Soll Center for Student Opportunity will post many open roles throughout August and September. Students can also contact departments directly. Most opportunities can be access through Handshake, the Center’s online recruiting system. First year students will receive additional information the week of August 2 on how to utilize the Handshake portal. Returning students should use their existing credentials to access the system.

The Soll Center for Student Opportunity is also increasing the availability of micro-internships and smaller engagement, project-based opportunities.  Please make an appointment with a Career Coach to learn more. First year students should reach out to Amy Hendrickson, assistant director of first year programming, at ahendrickson@cmc.edu.

The College has also encouraged faculty members to hire student assistants. As departments finalize their student worker options, we will work hard to make those options available. 

Please continue to reach out to the Soll Center for Student Opportunity and the Career Coaches for guidance and support.

Financial Aid and Campus Employment

Will there be a discount on tuition for online courses?

There will not be a discount for online courses, but there is no increase in tuition, room, or board for AY20-21. Students will not be charged room and board if they are not living on campus. Courses will continue at a high level, and tuition supports the salary costs for faculty and staff who are committed to providing an exceptional academic program.

What if I was unable to work to earn money this summer to help pay for college?
For students on financial aid, CMC has replaced the standard student contribution typically earned through summer work with institutional grants for the 2020-21 academic year as additional support. These grant funds are already reflected in financial aid awards.

For how long can we anticipate a freeze in the cost of tuition?
The tuition freeze is currently in place for the entirety of the 2020-21 academic year. The Board of Trustees will determine the charges for the 2021-22 school year in early March 2021.

How do I notify the Office of Financial Aid where I will be living during the 2020-21 school year?
Students receiving financial aid must notify the Office of Financial Aid of their living arrangements by submitting the CMC 2020-21 Housing Plan Form by Wednesday, July 29th, 2020. Your final decision regarding living arrangements can impact the cost of attendance budget used to determine financial need. The Office of Financial Aid will be working with this finalized information to either confirm or update your financial aid award so that your first bill will accurately reflect your “expected financial assistance”.

How will students who receive need-based aid toward food, housing, etc. be assisted with off-campus housing
Students living off-campus in locations other than their home or with relatives, will be packaged to their institutional need, with the standard room and board included in CMC’s Cost of Attendance for the semester. Students living at home or with relatives will be packaged to their institutional need with the standard board allowance for the semester. The financial aid award you received this summer reflects your eligibility for the room and board allowance, or a portion of the allowance. You will receive an email instructing you to check your Net Partner account to view your financial aid award once the CMC 2020-21 Housing Plan Form has been processed for any potential changes.

Per CMC’s Student Account policies, if students have a credit balance on their student account once their direct charges are paid as a result of financial aid credits, they will be able to request a refund from the Office of Student Accounts. Federal, state, and non-institutional aid is usually reflected as “expected financial assistance”on the student’s account about 3 weeks prior to the start of the semester and will not generate a credit balance on the student account until it is received, which typically occurs toward the end of the first month of the semester.

What if I need financial assistance with the cost of making my housing arrangements before a credit from my financial aid will be available on my student account?
Students with CMC need-based grant assistance can request an early disbursement up to $4,000 to help with these expenses. Requests can be made by submitting the CMC Off-Campus Housing Grant Request Form. This form will be available to you in Net Partner if you are eligible to convert a portion of your CMC Grant to a CMC Off-Campus Housing Grant once your CMC 2020-21 Housing Plan Form has been processed.

What will happen to work study jobs? 
CMC will try to expand opportunities for remote work study jobs. As is normally the case, students who are unable to work would have the opportunity to convert their work study “self-help assistance amount” to “self-help in the form of a student loan.” Students need to make a request in writing to the Office of Financial Aid in order to initiate this change.

Will the $100 off-campus housing fee be waived this fall?
Yes, there will be no off-campus housing fee in fall 2020.

Will first-year students still be billed for an orientation fee?
No, the bulk of the orientation fee covered the Welcome Orientation Adventure trips. This fee will not be charged this year. Should a trip opportunity emerge later in the year, the College will develop a reasonable fee structure at that time if necessary.

My family experienced a loss of income due to COVID-19. Can I apply for additional financial aid?
Yes, the Office of Financial Aid has an appeals process for such circumstances.

Are there institutional loans available to students who are seeking off-campus housing?
You may be eligible to take out a loan to assist you with your off-campus housing. Please contact the Office of Financial Aid for more information about your specific circumstances.

Will there be any adjustments to the travel amount in the cost of attendance for students who will not be traveling to campus for the fall 2020 semester?
Yes, if you will not have the expense of traveling to campus/Claremont for the fall 2020 semester, the amount in your financial aid budget for transportation will be reduced to half the normal allowance. The spring allowance for transportation will be reviewed in January and be eliminated if you are not traveling to campus/Claremont in the spring.

Will students who opt to live at home while enrolled still have to pay room and board?
Students who are not living on campus are not billed for room and board charges.

What happens if I have an outside scholarship that requires me to be on campus while enrolled?
Students should contact the agency or foundation that has issued their scholarship to talk about the circumstances at CMC. The Office of Financial Aid or Dean of Students can speak to representatives of those agencies or foundations if needed to verify that CMC has moved to online courses for good reason.

What if you receive financial aid and decide to take a leave of absence (LOA) for the fall 2020 instead of enrolling at CMC?
If you take a LOA for the fall 2020 semester, your family contribution will remain the same for the academic year and will be applied to the Cost of Attendance for the spring 2021 semester. This can have a significant impact on your eligibility for need-based grant assistance in the spring. Because your estimated family contribution stays the same for the year regardless of the number of semesters enrolled, in some cases, a leave of absence could result in a student no longer being eligible for need-based aid. Please contact the Office of Financial Aid with questions.

What happens to my financial aid if I decide to enroll at CMC this fall as a part-time student?
Generally, students who are enrolled as part-time students are not eligible for their merit-based or need-based assistance. Please contact the Office of Financial Aid with questions.

If I have previously had a campus job, will my employment be ended or can I work remotely?
The College is allowing remote work for the campus (either work study or non-work-study employment) based solely on the exigent circumstances posed by COVID-19. When the COVID-19 circumstances allow the full resumption of our residential program, students will no longer be permitted to work remotely.

How can students access emergency funds?
The College has limited emergency funds for costs that fall outside the cost of attendance. Students can apply for the funds here.

Health Services

Can students access health services when they are not on campus?
Student Health Services (SHS) will continue to operate during the academic year, but with a modified schedule. Medical services through SHS can be received on an appointment basis ONLY. Walk-in appointments will NOT be allowed due to COVID-19 pandemic-related restrictions. As a result, same day appointment availability will be expanded to accommodate most students in a timely manner. SHS can be contacted at 909-621-8222. SHS also advises you to review their website to get more detailed information about the services provided.

Students have the option of using the contracted telemedicine service, Campus.Health. This NO-COST option is available to ALL students at The Claremont Colleges, regardless of whether they are living on campus, locally off campus or in a different part of the country. Please note that all telemedicine services will be provided through Campus.Health, not SHS.

Students living off campus in Claremont or other parts of the country may also choose to receive medical care through local community physicians, urgent cares or hospitals that are covered in their network, utilizing their private medical insurance or Student Health Insurance Plan (SHIP). Please contact your insurance company directly to verify that a provider is covered by your insurance plan prior to obtaining services.

For those students living internationally, unfortunately, neither SHS nor the contracted telemedicine service will be able to provide medical services to you at this time. You will need to arrange for your own medical care locally where you reside. Please contact the Dean of Students Office if you require assistance.

The College has also contracted with Hamilton Health Box, an independent, licensed health clinic which will have a location on CMC’s campus. The Hamilton Health Box medical staff will be available, free of charge, to assist students who are living locally with COVID-19 assessments, testing, symptom monitoring, and contact tracing. A clinic phone number will be provided prior to the start of the fall semester.

Will I be required to have health insurance if I am living at home or off-campus and I am not spending any time on campus for the fall 2020 semester?
Yes. When enrolled at CMC all students, regardless of where you live, are required to have health insurance. 

Enrolled domestic students who carry personal health insurance coverage may request to waive enrollment in the Claremont Colleges Student Health Insurance Plan (SHIP) by submitting information and proof of coverage annually via their SHIP Insurance Verification Portal. Students who do not complete the waiver process will be enrolled in SHIP.

Enrolled international students who reside inside the U.S. will be automatically enrolled in SHIP but may apply for a waiver to show proof that they have health insurance coverage by a domestic insurer who pays claims in the US and the policy meets all the waiver requirements for coverage. International students may apply for a waiver by contacting Lyn Hughes in the Dean of Students Office atLyn.Hughes@claremontmckenna.edu.

Enrolled international students who reside outside the U.S. will be automatically enrolled in SHIP but may apply for a waiver to show proof that they have comparable health coverage in their home country of residence. International students may apply for a waiver by contacting Lyn Hughes in the Dean of Students Office at Lyn.Hughes@claremontmckenna.edu.

This year, the waiver process will be completed each semester because the ability to waive out of CMC’s Student Health Insurance Plan (SHIP) may be different each semester.  For example, domestic students who have health insurance coverage in another state and remain in that state for the fall 2020 semester, may be able to waive out of SHIP that semester, but may be required to utilize SHIP for the spring 2021 semester because they are on-campus during that semester and their state plan will not provide coverage in California.

Can students living locally go to SHS for COVID-19 testing?
As noted above, Student Health Services (SHS) will be available to local students for basic medical needs. The College has also contracted with Hamilton Health Box, an independent, licensed health clinic which will have a location on CMC’s campus. The Hamilton Health Box medical staff will be available, free of charge, to assist students who are living locally with COVID-19 assessments, testing, symptom monitoring, and contact tracing. A clinic phone number will be provided prior to the start of the fall semester.

Housing, Residential Life, and Storage

Will we still have Resident Assistants?
Although we will be an online program, Resident Assistants (RAs) will be assigned to cohorts of students. RAs will sponsor community building and virtual programming as well as resource support for students.

Can students live off campus in non-college owned apartments in the Claremont area?
Yes. However, students who choose to live off campus may not come to campus for classes or other activities.

Will the $100 off-campus housing fee be waived this fall?
Yes, there will be no off-campus housing fee in fall 2020.

How flexible will CMC be with current students taking a leave for a semester?
CMC encourages students to make the decision they feel is best for them personally and academically. Students can take a general leave of absence (GLOA) by filling out the  GLOA Request Form which is processed by the Registrar’s Office. Housing for the semester of return will depend on the student’s lottery placement. Students should familiarize themselves with the Leave of Absence Policies before requesting a GLOA.

Are there any CMC housing options if I am an international student already in the U.S. without off-campus housing options, or if I am a domestic student who is without a home, or whose extraordinary circumstances render me unable to live at home?
Students on financial aid who are faced with extraordinary housing circumstances may petition the Dean of Students Office to live in the Alexan Kendry apartments. Prior to granting such a request the DOS will:

  • Exhaust all solutions to make their home option tenable (technology, work/desk space, Wi-Fi support, etc.)
  • Identify inexpensive non-CMC housing

Is CMC helping students find off-campus housing if they choose to not live at home and are not approved for CMC housing in the petition process?
The Dean of Students Office is happy to provide guidance as students independently seek off-campus housing options, but the College is not responsible for securing students’ housing.

Will CMC have students on campus in spring 2021?
We hope that the public health situation improves in LA County and we will be permitted to house students and have in-person instruction in the spring semester.

If CMC has on-campus housing in the spring, will the rooms chosen at Apartment Selection and Room Draw be rolled over for the spring semester?
No, we will run new Apartment Selection and Room Draw processes in accordance with the capacity recommendations from L.A. County. It will in effect be a clean slate for the selection. This allows flexibility for students whose plans may shift as we get closer to the spring.

CMC stored my belongings when we left in March. What’s the plan for those things since we can’t return to campus?
CMC will continue to store students’ belongings until CMC’s residential program resumes. If you prefer to come to campus to get your things, someone from the Dean of Students Office or Facilities & Campus Services can assist you in retrieving your belongings from storage.

If I stored a bike on campus, will it be shipped to me?
Bikes will not be shipped to students. All registered and stored bikes will remain in the Stark and Crown storage rooms for the fall semester and students can retrieve bikes when they return to campus in the spring. If a student is local and would like to retrieve their bike from campus, email mjacobs@cmc.edu to coordinate pick up.

Will students who live locally be allowed to visit campus?
No, the campus will be closed during fall semester except to those employees whose work requires them to be on campus (following strict health and safety protocols), or to those students with prior permission to enter campus (for example, to retrieve a stored item).  Should the Claremont Colleges Consortium decide in the future to offer services, CMC students would be able to access those services while following protocol.

International Students

Will international students be able to live on campus this fall if they are unable to return to their home country?
International students on financial aid who are unable to return home in the fall may petition the Dean of Students Office to live in the Alexan Kendry apartments. Prior to granting such a request the DOS will:

  • Make efforts to get the student home
  • Make efforts to get the student to other U.S. housing locations

Please note that no international student returning to the U.S. for the fall will be housed in CMC housing. Should they choose to return for personal reasons, they will need to find off-campus housing.

What will the course schedule look like for students in different time zones?
Courses will generally be scheduled in the Pacific time zone. Faculty have been encouraged to consider which components of their courses they will run synchronously (e.g., during assigned class times) and which components they will run asynchronously (e.g., pre-recorded lectures, exercises, videos, readings, quizzes, projects, and the like). Faculty will indicate whether, due to the pedagogical nature of the course, the course is offered fully and exclusively synchronously—i.e., you are not able to utilize asynchronous options such as recorded lectures, to make up synchronous work that is missed. Some faculty are scheduling their courses early or late in order to make them more accessible to students in different time zones; others may add separate sections for such students. Please reach out to faculty if you have questions.

Will I be able to take final exams online?
Yes. All students will be able to take final exams remotely.

Will the grading policy change for students taking online courses in different time zones?
The interim grading policies enacted in spring 2020 were for that semester only, and the AY 20-21 grading policy is under review by the faculty to be discussed July 28.  The AY 20-21 Course Catalog and all related dates will be published in August. If other changes to the grading policy are made, students will be notified in real time.

I am a first-year student and thinking about requesting a deferral. Am I able to defer my admission to spring 2021, or is it only possible to defer one full year?
CMC’s deferment is for the full academic year; however we will evaluate individual circumstances in early fall for spring enrollment. Complete the deferment form: https://connect.cmc.edu/register/deferment if you have not yet done so, and please indicate if you are interested in deferring for a semester on the form. You should also reach out to Jennifer.Sandoval-Dancs@claremontmckenna.edu via email to inquire if this is still a possibility for you.

While I still be in valid F-1 status even if I am not in the U.S.?
According to current ICE Guidance (last updated July 15), continuing F-1 students’ F-1 status will remain valid as long as they remain enrolled full time (3 credits or more) during the fall semester. Please contact Chrystal Orozco (corozco@cmc.edu) for more information.

I have heard about a “5-month rule”, which says that F-1 students who are out of the country for 5 months for any reason would need to apply for a new F-1 visa to return to campus. Is this true?
According to current ICE Guidance, students who remain enrolled full time while outside of the U.S. are able to maintain their F-1 status and do not require a new SEVIS record nor a new visa to return (unless the visa itself is expired before returning to campus).

Am I able to be enrolled part-time in the fall as a student in F-1 status?
International students must be enrolled in at least 3 credits to maintain their F-1 status. Exceptions can be made for (1) students with medical reasons necessitating a reduced course load, and (2) students in their final semester who do not need to be enrolled in 3 credits to complete their graduation requirements. Reduced course loads requests must be submitted to and approved by Chrystal Orozco (corozco@cmc.edu).

As a new international student, am I able to begin taking classes at CMC from abroad before my F-1 visa has been issued?
Yes. There are no regulations preventing students from attending CMC from outside of the U.S. without the F-1 status. Your F-1 status would become valid once you are able to arrive on campus.

Will I be able to enter the US with my F-1 visa during the fall semester?
Students already holding a valid F-1 visa and Active SEVIS record may re-enter the U.S. (considering there are no travel restrictions applied to their country of departure).

New students who do not yet have an Active SEVIS record will not be permitted enter the U.S. during the fall semester while enrolled in fully online classes.

As a returning student, am I able to take a leave of absence for the fall semester if I do not want to take classes online?
Yes. Returning students who wish to take a general leave of absence for the fall semester would have to terminate their F-1 status and SEVIS record. To return to campus after a leave of absence, students would need to request a new SEVIS record and Form I-20 to return to campus. If you are considering a leave of absence, please contact Chrystal Orozco (corozco@cmc.edu).

If I take a general leave of absence, would I need to apply for a new F-1 visa to return?
As long as the F-1 visa currently in your passport is unexpired, you will not need to renew your F-1 visa to return to the U.S. after your leave of absence as long as you have requested a new SEVIS record and Form I-20 from Chrystal Orozco. Citizens of Canada and Bermuda are not required to obtain a physical F-1 visa and would only need a new SEVIS record and Form I-20 to return to CMC.

If I decide to take a leave of absence for fall 2020, will I be able to intern in the U.S. using  CPT authorization for the summer of 2021?
Students are eligible for off-campus employment (using CPT or OPT) after completing 2 consecutive semesters in Active F-1 status. Returning to the U.S. on a new SEVIS record after a leave of absence would “reset the clock” on the one-year requirement for CPT and OPT. This means that students taking a leave of absence for fall 2020 would not be eligible for off-campus internships and employment in the US during summer 2021.

I will be residing outside of the United States during the fall semester. Will I be required to have the College’s Student Health Insurance Plan (SHIP)?
You will be required to carry health insurance coverage, and you can elect to enroll in SHIP or utilize your personal health insurance coverage in your home country. If you would like to request to waive the SHIP coverage and utilize your personal insurance, you will need to provide proof of comparable insurance coverage in your home country. If an international student would like to request a fall 2020 waiver from SHIP, they must contact Lyn Hughes in the Dean of Students Office, or they will be automatically enrolled in SHIP. This exception to waive SHIP does not apply to CMC students residing on campus in Claremont, or enrolled in approved off-campus study (SVP, DC, or abroad). For general information on SHIP: https://www.cmc.edu/dean-of-students/health-insurance.

Will international students in the U.S. be able to access treatment for COVID-19 under student health insurance?
Yes. International students will be able to use the SHIP coverage for COVID-19 treatment.

Would international students be able to transfer courses from their home country back to CMC?
International students may be able to transfer some courses back from universities in their home country; however, all transfer opportunities must be approved by the Office of the Registrar, and approval should be sought prior to your enrollment at any other institution: registrar@cmc.edu.

Will the College continue to provide resources to international students on an as needed basis (tech and internet needs, financial assistance and tutors)?
CMC is committed to the success of our international students and will work closely with individuals around their specific needs. For specific questions about enrollment intentions or for any kind of academic or social support for AY 20-21, please email slayden@cmc.edu and corozco@cmc.edu.

Mental Health Support

Should we expect any changes at Monsour Counseling and Pyschological Services (MCAPS)?
All MCAPS services will be delivered remotely in the Fall 2020 semester, including group therapy and workshops. Counseling, assessment and crisis services will be done via teletherapy or telephone (student’s choice). Due to California mental health licensing laws, MCAPS can only offer ongoing teletherapy/telephone appointments (individual or group) to students living in the state of California. However, MCAPS therapists can and will see students via teletherapy for a one-time consultation, Rapid Access Initial Assessment*, or crisis session. MCAPS will then work with each out-of-state student to provide locally-based referrals for ongoing care. Out-of-state students can also participate virtually in drop-in outreach workshops, which will be offered several times per semester focused on a range of topics.

To improve equity and timeliness of access to mental health services at MCAPS, we will now offer a Rapid Access Initial Assessment. Every student at The Claremont Colleges requesting MCAPS services will be seen for a 20-25 minute appointment within a few days. During that appointment, students may be assessed as appropriate for brief, goal-directed therapy at MCAPS or referred out for long-term, more intensive, or more specialized treatment. MCAPS will no longer use a session-limit model where all students are entitled to 8 sessions specifically; rather, MCAPS will offer this Rapid Access Initial Assessment universally, with the goal of connecting each student as quickly as possible to appropriate mental health care. Brief therapy through MCAPS will be provided to those students who are appropriate candidates for short-term care.

To access services at MCAPS, please call 909-621-8202.  For after-hours crisis services, the voicemail message will prompt you to press “1” to be connected to an on-call therapist.

How will psychiatry at MCAPS work?
Psychiatry appointments will occur remotely this semester. California licensing laws also affect psychiatry; therefore, MCAPS psychiatrists can only see students residing in California for ongoing appointments. Students who are outside of California are encouraged to continue working with their doctors from home. MCAPS will provide local referrals to students who do not have a psychiatrist at home or are looking to see a psychiatrist for the first time.

Will the 24/7 therapy phone line still be available?
Yes, this semester, students will have access to two 24/7 on-demand support. Both are free of charge.

ProtoCall: Connect with a counselor over the phone (909.621.8202 & Press 1)

TimelyMD: Students can access a licensed counselor through this web-based platform by clicking here: https://timely.care Students should use the code CMC2020 to receive services for free. Students are able to take advantage of unlimited visits, though should be aware that these are not ongoing visits, meaning each time they log in, they will be connected with a different clinician.

Will CMC’s case management program work differently this fall?
Jess Neilson, Assistant Dean of Student Health, Wellness and Case Management, will continue to serve as a connection point for those who would like to explore therapy or other emotional wellness options. She will still be working with students who are interested in pursuing mental health support options off campus. Jess can help to locate providers near students’ residence.

Jess will also continue to be available for emotional crisis support and to consult with all members of the CMC community around mental health concerns.

Will CMC offer supplemental mental health counseling services and support resources as it has in the past?
Yes, CMC will continue to offer supplemental mental health support (likely virtual) by contracting with a number of local therapists. We are working out details to offer as much intentional support as we can, through a variety of modalities (individual sessions, group sessions, drop-in hours). Please stay tuned for more details throughout the summer.

Will ASCMC still hold virtual mental health events?
ASCMC plans to hold a variety of virtual events throughout the semester, including those that address mental health.

Will DOS still hold de-stressor events over Zoom?
Yes! This is a time for us to be creative in the ways we address stress and self-care. We will look to provide opportunities to connect both over Zoom and through other avenues.

Will CMC/DOS check in with students?
Yes! Expect regular communication from DOS throughout the semester. Additionally, students working with specific individuals or departments on campus (ie. Academic Success & Success Consultants, Case Management, Soll Center, CWPD, Tutors) can expect to continue receiving support as they always have, except that meetings will be virtual.

Is there a process to follow if you are struggling at home/need help?
Yes, absolutely. Support services on campus will be available and they are ready to work with you! The Dean of Students office can provide support in a number of areas, including academic, mental health and emotional wellbeing, disability and accessibility services, social connectedness and more. The DOS staff can be reached via email or phone, and can help connect you to other campus resource offices as needed.

If you are experiencing a mental health emergency, you can reach a licensed therapist 24/7 either by phone (909.621.8202, dial 1) or video teletherapy (Timely.MD, using code CMC2020).

If you are worried about a friend, you can let us know by completing our CMC Cares referral and someone from our office will reach out.

Orientation

What will orientation be like in these changed conditions?
We’re working to virtualize new student orientation. We’ll find ways to creatively introduce you to the first year class during the fall semester! New students will receive more information regarding dates and format in the coming days. These sessions will introduce incoming students to a variety of CMC resources, policies, and opportunities within academic and student life areas. Specific questions? Email fyp@cmc.edu.

Will first-year students still be matched with a First Year Guide (FYG)?
Incoming students will be placed in small groups led by our First Year Guides (FYGs) later this summer. FYGs are upper-class mentors who will help new students navigate their first year at CMC. Students can learn more about our 2020 FYG cohort and connect with the First Year Programs office this summer by following @cmcfyp on Instagram, where we are posting regular updates, tips and tricks for your first year, and introducing our FYGs!

Research Institutes

Will the Research Institutes be able to have student employees?
Yes, the Research Institutes will be able to have student employees. We are working with the Human Resources department to understand and mitigate any employment restrictions based on international or interstate locations.

Will they be hiring for new student workers?
Yes, student opportunity deadlines at the Research Institutes will be posted by mid-August on the Research Institutes and Centers gateway.

What programming and research will continue or stop due to virtual learning?
Remote research and virtual programming will continue.

Will the Research Institutes fund licenses to the software research programs or just enable remote desktop access?
When possible, the Research Institutes will fund licenses to the software programs that are necessary to conduct institute research.

Will institutes each send out information about any changes they are making and how they will work this year?
The Research Institutes will hold a virtual all-institute information session followed by separate institute Q & A sessions in mid-August. Details will be announced at the beginning of August. The institutes will also participate in the virtual CMC Club and Institute Fair at the beginning of the academic year. Many institutes will also host their own virtual open houses. For more information, check the Research Institutes and Centers gateway.

Soll Center for Student Opportunities

How will selection for the Robert Day Scholars Program work if I decide to take a leave of absence this fall?
Selection for the Robert Day Scholars Program will still take place in the fall, although in a virtual format. For those students who are not enrolled in fall 2020, an alternate selection process will be run in spring 2021.

What will Career Services programming look like in the fall?
All current Career Services support will continue to be available in virtual formats. The Center will transition all employer interactions and networking treks online. Additionally, we are launching a new coaching program where a dedicated career coach will individually connect with every student. The Center has also put together a team focused on proactively working with employers, alumni, and parents to create more internship, micro-internship, and full-time opportunities for students.

What will recruitment look like in the fall?
All recruiting will be virtual during the fall semester (interviews, networking events, info sessions, etc.). All students will be able to participate in recruiting activities, regardless of location.

Will taking a semester off impact my recruiting strategy?
There are certain industries which rely heavily on specific recruiting timelines: financial services, consulting and software engineering are good examples. In these industries, taking a semester off may have implications for your eligibility to apply for junior summer internships and full-time roles, as recruiters typically look for specific graduation dates to fill their new-hire classes. Outside of the industries noted above, there is less rigidity on interview timelines for both full-time and internship hiring. To discuss your individual recruiting questions, please schedule an appointment in Handshake to talk to a Career Coach at the Soll Center.

Student Activities

Will clubs be active this semester and will there be a Fall Club and Institute Fair?
Yes, clubs can still be active this semester by utilizing virtual meetings and programming. The CMC Club and Institute Fair will be held virtually in the first few weeks of class to give you a chance to meet club leaders and learn more about each organization. The ASCMC VP of Campus Organizations is available to help all clubs create virtual programs, run efficient and engaging virtual meetings and elections, or even start a new club. Questions? Email clubs@cmc.edu.

Will the ASCMC fee remain the same when we are online in the fall?
There are no plans to reduce the ASCMC fee. ASCMC has already allocated budgets for CMC and 5C student organizations. The current plan is to honor those budgets and encourage clubs to create programs that will work within social distancing policies. You can make your voice heard about the ASCMC budget and other important CMC related issues at Senate.

Will CPB have programming in the fall?
Yes, CPB will be offering a variety of virtual programming this semester. As always, you can follow CPB on Instagram @cmccpb and keep an eye out for our weekly inform email during the year to learn about upcoming virtual events. Questions or ideas for virtual events? Email cpb@cmc.edu.

Will the CARE center be providing programming this fall?
Yes, CARE will be offering virtual programming and introducing a different variety of programs, including podcast, short video and interactive online events.

For affinity groups, is there a space to gather virtually?
Students are encouraged to think about creative ways to gather and stay connected while virtual. Many groups have continued to meet during the summer and some are planning more joint programming.

Will CMS Athletics offer virtual programming this fall?
As was the case in the spring, CMS Athletics plans to offer limited virtual programs as staffing and availability allow.

Will there be changes in Athenaeum programming?
Athenaeum programming in the fall will be virtual with quality speakers and programs.

Will there be additional events?
The College is committed to offering a diverse and robust schedule of virtualized events and speakers with the same principle of accessibility applied to an on-campus setting.  We will be thoughtful of time zone challenges and plan to offer even more events accommodate additional students and meet the demands of various time zones. Additionally, in every instance where allowed, events will be recorded.

Title IX

Can I still contact the Title IX Office to make a report?
Yes, while the College has moved to online classes, the Title IX Office is still open. You can contact the Title IX Coordinator at ldeveres@cmc.edu to make a report. She will contact you to see if you would prefer to meet via Zoom or a call. You can also still report anonymously to CMCListens.

If I am concerned about a friend, where can I get information about resources for them?
The Title IX Office is still open and provides resources such as accommodations and support resources. You can also meet with the Title IX Coordinator to get more information about resources that may be available.

Can I continue seeing the counselors through the EmPOWER Center and Project Sister?
We are working with the EmPOWER Center and Project Sister to make sure students have access to counseling.

These Frequently Asked Questions  are subject to change as additional questions are added and as new or more informed answers emerge.